Editorial sharing and rich-media archiving at multi-title publishing groups with RAPID Browser

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KnowledgeView Ltd has unveiled a ground-breaking system that allows publishing groups to exploit all their editorial content dynamically across the whole group. The system was first installed in June 2004 at Independent News and Media, publishers of The Independent and more than 170 other titles around the world. One early user described it as "a superb editorial and business application" that would spark "a mini-revolution".

Key benefits of RAPID Browser's Editorial Sharing and Archive system:

  • Allows editors to share stories, photos and graphics across all group titles to increase productivity
  • Consolidates all group text, photo and graphic archives into a single rich-media archive to save costs
  • Provides a straightforward, standards-based approach that works with existing production systems
  • Opens up new revenue streams from additional cross-media publishing and syndication products

Building your editorial sharing and archiving system...
As easy as 1, 2, 3, 4

1. Harvest content from your editorial system or from PDF files of press-ready pages - RAPID Browser works together with third-party tools to:

  • segment full-page PDF files into separate articles using external extraction systems
  • import text or XML from internal or external content sources
  • extract content from editorial and production systems based on Adobe InDesign and InCopy (such as WoodWing's Smart Publishing System) or from Quark-based systems and translate between their file formats and industry-standard XML

2. Load articles into production database and long-term archive, with links to related media - RAPID Acquisition processes content gathered from PDF files, editorial systems and news wires to:

  • enable rich representation of all page elements and the links between them
  • fine-tune extraction of separate story elements and automatically correct some article components and text elements
  • index the full text of all articles
  • extract and index all production metadata, such as the publication date, section and page where an article appeared
  • classify text using IPTC subject codes, NAIC industry codes and ISO territory classifications
  • route content to collections on both the production and archive servers

3. Edit and classify content to make it as easy to find and valuable to use as possible - Librarians can use RAPID Browser to:

  • monitor acquisition of articles, images and page PDFs in multiple windows that are automatically updated as new material arrives
  • create filters to review content based on source, classifications, keywords or
  • edit the text and classification of stories and article packages
  • apply a number of powerful actions to create packages, mark content for attention, chain together continuations of articles, set article status, classify content and move it to the archive
  • search the production database

4. Browse, search, retrieve & re-use the latest and most relevant text and photos - Editors use RAPID Browser and its RAPID Archive component to:

  • browse through text, photos and other editorial content from group publications, news wires and other sources, updated in real-time and filtered to match their specific interests and needs
  • search for articles, images or pages from the group archive
  • edit text and create or modify article packages for re-use
  • export selected articles to their editorial workflow or production systems
  • channel data to third-party web publishing or syndication systems

Main system components

  • RAPID Browser: the heart of the system. A server-side Java application that works out of the box with MySQL server, MS SQL or Oracle and can be installed on most platforms including Windows, Linux and MacOSX.
  • RAPID Archive: Required if high-volume long-term archive is needed. Can be installed on a Windows or Linux server  
  • Web browser: Editors, librarians and other system users require only a standard Windows or Macintosh computer and a web browser.

Main services and support package

  • Requirements specification - Survey analyses requirements at each site for content acquisition, export to existing production systems and consolidation of library content.
  • Installation and configuration - configuration of Structuriser page segmentation, production workflow and RAPID Browser acquisition and export
  • Training - Separate training modules are conducted for IT staff, the library team and editorial users.
  • Support - KnowledgeView's standard maintenance agreement provides telephone help desk support, semi-annual software upgrades and system surveys on a quarterly basis. Web-based software for recording and managing support calls can be accessed by the publishing group, KnowledgeView and the integrator.